Sworn translation in France and the United States: What are the differences?

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Sworn translation is little-known but necessary and mandatory in certain contexts. For example, if a family moves to another country, and one of its members passes away, the translation of the deceased’s will must be carried out according to the rules of the host country in order to have legal value. In fact, the translation of legal documents such as passports, diplomas, and birth or death certificates should be carried out by a sworn translator (in certain countries) so that the documents are legally valid.

Some general information

Though any translation can be certified, this step is obligatory for legal documents. The idea is to make a translation, carried out by an expert, official. This type of service concerns the private sector as well as the public sector. This is the case, for example, for an individual hoping to become an American citizen, who will need to have certain documents that are required by immigration translated. Alternatively, consider a company that wishes to establish a subsidiary abroad. The company must call on a sworn translator to translate the required legal documents and have them certified so that they have legal value in the country concerned. But beware, there are major differences between countries. While some countries, like France, offer a list of sworn translators listed at the national level, others, like the United States, require that the translation be signed in the presence of a third party. In any case, the translator capable of translating official documents is a professional who has extensive knowledge of the legal systems of the countries of his or her language combination.

France versus the United States

In France, a translator becomes sworn after having filed an application to the Court of Appeals (Cour d’Appel in France) in the area where he or she works. The translator is then added to the court’s official lists. Next, the translator is subject to a character investigation and must prove that his or her criminal record is clean. Beware, this does not mean that all applications are approved. Actually, only a limited number of translators will be selected. However, the others may reapply as many times as they wish. If the application is accepted, the translator must take an oath before thSworn translatione Regional Court (Tribunal de grand instance, or TGI, in France). Once this step is completed, the translator begins a probationary period of three years, and after five years, may request to be added to the national list of sworn translators.

This expert translator may now affix his seal and signature to translated official documents in order to certify that the translation is faithful to and consistent with the source document.There are two levels of formalization in France: legalization and apostille. Legalization, performed by a town hall, notary, or Chamber of Commerce, verifies the identity of the expert translator and authenticates the translator’s signature. In the case of the apostille, the State guarantees the work performed.

In the United States, the system is completely different. Documents are certified by their translator, who then signs a declaration of accuracy in the presence of a notary; the notary certifies that the signature on the declaration is that of the translator in question. This is a way of ensuring the validity of the document. The American Translators Association (ATA) is a recognized organization that offers competency tests to translators who wish to take them, which gives a kind of quality guarantee to the client. However, it should be noted that the ATA only offers tests for certain language pairs, and the pass rate of these exams does not exceed 20%. This test is therefore only available to professional and experienced translators. Note that this certifies the translators, and not their translations. The document must pass through the hands of a notary to have legal value.

Errors, confidentiality, and consequences

Although the process of obtaining the title of sworn translator varies by country, this area of translation proves to be delicate in both France and the United States. In fact, mistakes made in the translation of a legal document may have serious or even catastrophic consequences. Of course, certifications exist in many countries, but this is not a guarantee of quality — it is also necessary to be very careful about this kind of translation, especially as they are generally confidential.

This type of translation, while little-known, is necessary if you want your document to have legal value. And while the processes for certification are different in different countries, it will always be necessary to enlist a specialist for this type of service!

9 Comments
  • Gio Lester
    Posted at 14:29h, 17 March Reply

    Thank you for this peek into this issue. In Brazil, the government of each state holds an examination to fill existing vacancies. The positions are for life and sworn translators are almost government employees: they have to notify the state when they are sick, in cases of absences for any reason, including vacation, and they must appoint someone to take their place. These exams take place about every 20 years… There is specific legislation regulating the use and requirements of sworn translators (who also work as interpreters, regardless of training!!!).

  • Kate JANKOWSKI
    Posted at 18:41h, 19 March Reply

    Poland has a similar system. Experienced translators can apply to the Ministry of Justice to be listed on the National List of Sworn Translators. They have to pass an exam in their language pair (i.e. Polish and a foreign language, which tests their language skills and familiarity with the legal systems of Poland and a foreign country) and take an oath. Documents submitted in Polish courts/ before govt. officials signed by an ATA-certified translator and a notary are not recognized – they need to signed by a Sworn Translator and have the Sworn Translator’s seal.

    • LIVIU-LEE ROTH
      Posted at 22:29h, 19 March Reply

      Same in Romania.
      Vivat bureaucracy!

  • LIVIU-LEE ROTH
    Posted at 19:25h, 19 March Reply

    Interesting. I would add that in the US. the translation of certain official documents, like University Diploma and transcript, are accepted ONLY if the translator is on the Roster of registered court interpreters. Honestly, I don’t get the logic behind this requirement, because there are so many excellent translators that are not court interpreters. Another issue I encountered is the requirement to have a letterhead with the ATA logo. Once, I translated a medical diploma and the lady at the receiving end refused to accept the translated document because I did not have a letterhead with the ATA logo, despite the fact that in certifying my translation I wrote my ATA membership number. Other documents, as you mentioned it, require just the notarized signature of the translator.

    Lee

  • Doris Ganser
    Posted at 20:24h, 19 March Reply

    The process in Germany is somewhat similar to that in France but each state (Land) has somewhat different titles for sworn translators and interpreters and its own regulation.

    It should be noted that certified/notarized translations from the US are accepted by most countries if accompanied by an apostille. The apostille, available through the individual US State’s Secretary of State has little to do with the translation per se but confirms that the notary is, indeed, a notary.

    When we speak about certified translations, it must be made clear that the above refers to translations for official purposes. The certification of translations is frequently required for other purposes — i.e. the client simply wants a certified translation. In both the US and Europe, this can be done by a translator statement, client verification statement or a third-party certification. The latter is more freqent and organized in Germany/Europe. In Germany, translators can register with DINCERTO and then use the logo of that organization. Even translation company managers can be certified, in that case in Germany by the Language Industry Certification System (LICS) or according to DIN 9001. All this is, of course, very abbreviated information and much of it involves a rather complicated process and in addition to certification of a translation company according to DIN15038 (for Germany at this time and to become DIN17100, which is expected to apply Europe-wide.)

  • Izabel E. T. De V. Souza, M.Ed, CMI-S, Ph.D
    Posted at 17:23h, 20 March Reply

    One issue not mentioned about the US system is that any person can offer a certificate of translation, as all that it certifies is that the individual signed a document stating he or she did a translation to the best of their ability. There is, in fact, no legal requirement for legal documents to be translated by professionally qualified translators in the US. The ATA certification is voluntary and the awareness for the qualifications required to produce accurate translations is minimal.

    • Markhabo El Nasser
      Posted at 19:38h, 23 March Reply

      Very true Izabel. There is really no established process in the U.S. at this time, different entities have different criteria in this regard.

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