Exhibitor and Sponsor Checklist
SPONSOR CHECKLIST
In preparation for the NAJIT Annual Conference, below is a checklist to help get the most out of your sponsorship. Follow these steps, and you’ll be all set!
Step 1: COMPANY PROFILE
Provide your company profile when registering
Prepare your company profile. We will include this information in our event platform. This information should be provided during the registration process.
- Company Name
- Contact Name
- Contact Email
- Contact Phone number
- Contact Title
- Company URL
- Full business address
- Brief description of what you do
Step 2: COMPANY LOGO (APPEARS IN THE LOBBY OR NETWORKING LOUNGE)
Provide your company logo file by April 21, 2021
Send your company logo in the following file format to Susan Cruz at hq@najit.org by April 21, 2021.
- Event Lobby Logo: If you purchased the event sponsorship, your graphic needs to be 130 X 260 px (minimum) or a larger size in proportion to this in a jpg or png format. File size cannot exceed 256KB.
- Networking Lounge Logo: If you purchased the networking lounge sponsorship, your graphic needs to be 340 X 430 px (minimum) or a larger size in proportion to this in a jpg or png format. File size cannot exceed 256KB.
Step 3: DIGITAL PROGRAM ADVERTISEMENT
Provide your advertisement for the conference program by May 5, 2020
-
- Size | Width | Height
- Full-Page | 7 1/2 inches | 10 1/2 inches
- Half-Page | 7 1/2 inches | 5 inches
- Quarter-Page | 3 3/4 inches | 5 inches
Ads must be in high-resolution format, as follows:
- All bitmaps must be full size and 300 DPI, uncompressed. Bit map files may be JPG, TIF or PNG.
- Adobe Illustrator, Photoshop, or EPS. Note that EPS files with low-res images embedded will not print well.
- Advertisement files should be emailed to hq@najit.org.
Advertising Specifications:
- Artwork must be designed to the specified dimensions above and can be in full color.
Step 4: BANNER GRAPHIC
Provide your banner graphic by May 24, 2021
NAJIT will display your clickable banner on our conference sponsors & exhibitors recognition page, which is promoted to 1,100 members and over 6,000 email subscribers. The banner ad must be 468 x 60 pixels in JPG format. Please send your banner graphic, along with the URL it should link to, to Susan Cruz at hq@najit.org. (If you do not have a banner graphic, we will use your logo)
EXHIBITOR CHECKLIST
In preparation for the NAJIT Annual Conference, below is a checklist to get the most out of exhibiting. Follow these steps, and you’ll be all set!
Step 1: COMPANY PROFILE
Provide your company profile when registering
Prepare your company profile. We will include this information in our conference app. This information should be provided during the registration process.
- Company Name
- Contact Name
- Contact Email
- Contact Phone number
- Contact Title
- Company URL
- Full business address
- Products/Service offered
- Brief Company description
- Long Company description
Step 2: COMPANY LOGO
Provide your company logo file by May 24, 2021
Send your company logo in the following file format to Susan Cruz at hq@najit.org by May 24, 2021.
Your logo should be 100 x 60 px (minimum) or a larger size in proportion to this in a jpg or png format. File size cannot exceed 256KB. This logo will rotate with other exhibitors in the main lobby of the event platform.
Step 3: DIGITAL PROGRAM ADVERTISEMENT
Provide your advertisement for our conference program by May 5, 2021
-
- Size | Width | Height
- Quarter-Page | 3 3/4 inches | 5 inches
Ads must be in high-resolution format, as follows:
- All bitmaps must be full size and 300 DPI, uncompressed. Bit map files may be JPG, TIF or PNG.
- Adobe Illustrator, Photoshop, or EPS. Note that EPS files with low-res images embedded will not print well.
- Advertisements files should be emailed to hq@najit.org.
Advertising Specifications:
- Artwork must be designed to the specified dimensions above and can be in full color.
Step 4: BANNER GRAPHIC
Provide your banner graphic by May 24, 2021.
NAJIT will display your clickable banner on our conference sponsors & exhibitors recognition page, which is promoted to 1,100 members and over 6,000 email subscribers. The banner graphic must be 468 x 60 pixels in JPG format. Please send your banner graphic, along with the URL it should link to, to Susan Cruz at hq@najit.org. (If you do not have a banner, we will use your logo)
Step 5: EXHIBITOR SCHEDULE
Exhibitor Hours: NAJIT will be utilizing gamification within our event platform to drive attendees to visit with exhibitors. Attendees have access throughout the event to visit the exhibitor hall.
- Overall Exhibit hours:
- Friday: Sessions begin at 10:00 AM (EDT). The last networking event ends at 6:30 PM (EDT).
- Saturday: Sessions begin at 8:30 AM (EDT). The last networking event ends at 6:30 PM (EDT).
- Sunday: Sessions begin at 9:00 AM (EDT). The last networking event ends at 6:30 PM (EDT).
- June 5th Exhibit Hours:
- Sessions: 10:00 AM to 1:15 PM & 2:15 PM to 5:30 PM (EDT)
- Break: 1:15 PM – 2:15 PM (EDT)
- Open Networking: 5:30 PM – 6:30 PM (EDT)
- June 12th Exhibit Hours:
- Sessions: Start at 8:30 AM, End at 4:30 PM (EDT)
- 1st Break: NOON – 12:45 PM (EDT)
- 2nd Break: 2:15 PM – 3:00 PM (EDT)
- Open Networking: 4:30 PM – 5:30 PM (EDT)
- Networking Chat: 5:30 PM – 6:30 PM (EDT)
- June 13th Exhibit Hours:
- Sessions: Start at 9:00 AM, End at 4:30 PM (EDT)
- 1st Break: NOON – 12:45 PM (EDT)
- 2nd Break: 2:15 PM – 3:00 PM (EDT)
- Open Networking: 4:30 PM – 5:30 PM (EDT)
- Networking Chat: 5:30 PM – 6:30 PM (EDT)