Exhibitor and Sponsor Checklist
40th Annual Conference
SPONSOR CHECKLIST
In preparation for the NAJIT Annual Conference, below is a checklist to help get the most out of your sponsorship. Follow these steps, and you’ll be all set!
Step 1: COMPANY PROFILE
Provide your company profile when registering
Prepare your company profile. We will include this information in our conference app. This information should be provided during the registration process.
- Company Name
- Contact Name
- Contact Email
- Contact Phone number
- Contact Title
- Company URL
- Full business address
- Brief description of what you do
Step 2: COMPANY LOGO
Provide your company logo file by April 1, 2019
Send your company logo in the following file format to Susan Cruz at admin@najit.org by April 1, 2019.
Your logo should be 294 x 84 px (minimum) or a larger size in proportion to this in a jpg or png format. File size cannot exceed 256KB.
Step 3: PROGRAM ADVERTISEMENT
Provide your advertisement for the conference program by April 1, 2019
-
- Size | Width | Height
- Full-Page | 7 1/2 inches | 10 1/2 inches
- Half-Page | 7 1/2 inches | 5 inches
- Quarter-Page | 3 3/4 inches | 5 inches
Advertising Specifications:
- Artwork must be designed to the specified dimensions above and must be in black and white.
Ads must be in high-resolution format, as follows:
- All bitmaps must be full size and 300 DPI, uncompressed. Bit map files may be JPG, TIF or PNG.
- Black and White images should be in high resolution gray scale if images are part of the ad. Text-only ads may be in High contrast B&W
- Layout Formats: Vector graphic files must be either PDF (Bitmaps at 300 DPI, convert fonts to curves),
- Adobe Illustrator, Photoshop, or EPS. Note that EPS files with low-res images embedded will not print well.
- Advertisement files should be emailed to admin@najit.org.
Step 4: BANNER GRAPHIC
Provide your banner graphic by April 1, 2019
NAJIT will display your clickable banner on our conference sponsors & exhibitors recognition page, which is promoted to 1,100 members and over 5,000 email subscribers. The banner ad must be 468 x 60 pixels in JPG format. Please send your banner graphic, along with the URL it should link to, to Susan Cruz at admin@najit.org. (If you do not have a banner graphic, we will use your logo)
EXHIBITOR CHECKLIST
In preparation for the NAJIT Annual Conference, below is a checklist to get the most out of exhibiting. Follow these steps, and you’ll be all set!
Step 1: COMPANY PROFILE
Provide your company profile when registering
Prepare your company profile. We will include this information in our conference app. This information should be provided during the registration process.
- Company Name
- Contact Name
- Contact Email
- Contact Phone number
- Contact Title
- Company URL
- Full business address
- Products/Service offered
- Brief Company description
Step 2: COMPANY LOGO
Provide your company logo file by April 1, 2019
Send your company logo in the following file format to Susan Cruz at admin@najit.org by April 1, 2019.
Your logo should be 294 x 84 px (minimum) or a larger size in proportion to this in a jpg or png format. File size cannot exceed 256KB.
Step 3: PROGRAM ADVERTISEMENT
Provide your advertisement for our conference program by April 1, 2019
-
- Size | Width | Height
- Quarter-Page | 3 3/4 inches | 5 inches
Advertising Specifications:
- Artwork must be designed to the specified dimensions above and must be in black and white.
Ads must be in high-resolution format, as follows:
- All bitmaps must be full size and 300 DPI, uncompressed. Bit map files may be JPG, TIF or PNG.
- Black and White images should be in high resolution gray scale if images are part of the ad. Text-only ads may be in High contrast B&W
- Layout Formats: Vector graphic files must be either PDF (Bitmaps at 300 DPI, convert fonts to curves),
- Adobe Illustrator, Photoshop, or EPS. Note that EPS files with low-res images embedded will not print well.
- Advertisements files should be emailed to admin@najit.org.
Step 4: ATTENDEE PACKET INSERT
Send your attendee packet insert. Materials must be received by April 26, 2019.
Each exhibitor is entitled to insert a flyer into the conference attendee packet. Inserts must be received by April 26th. Flyers must be sent directly to our Administrator, Susan Cruz at 875 Hwy 321 N, Suite 600-267, Lenoir City, TN, 37771. Conference attendance is expected to be 400, please send the appropriate amount of materials.
Step 5: BANNER GRAPHIC
Provide your banner graphic by April 1, 2019.
NAJIT will display your clickable banner on our conference sponsors & exhibitors recognition page, which is promoted to 1,100 members and over 5,000 email subscribers. The banner graphic must be 468 x 60 pixels in JPG format. Please send your banner graphic, along with the URL it should link to, to Susan Cruz at admin@najit.org. (If you do not have a banner, we will use your logo)
Step 6: ORDER EXTRAS FOR EXHIBIT TABLE
Order extra items for your exhibit table.
Contact the hotel directly to order power, wireless internet, hardwired internet, and any other needs for your exhibit table. Exhibitors are responsible for ordering electricity and internet access directly from the hotel. Contact Jenny Craft at jcraft@gaylordhotels.com or 615-458-6858. Please mention you are an exhibitor with the NAJIT group.
Step 7: EXHIBITOR SCHEDULE
Exhibitor Hours:
- Exhibitor Set-up:
- Friday, June 8th 7 AM – 8 AM
- Overall Exhibit hours:
- Friday: 8:00 AM – 7:30 PM **Evening event just added!**
- Saturday: 7:00 AM – 6:00 PM
- Sunday: 7:30 AM – 12:30 PM
- Friday Exhibit Hours:
- Sessions: 9:00 AM to 12 Noon & 2:00 PM to 5:00 PM
- AM Break: 10:00 AM – 11:00 AM (in exhibit hall)
- PM Break: 3:00 PM – 4:00 PM (in exhibit hall)
- Welcome Meet & Greet 5:30 PM – 7:30 PM (in exhibit hall)
- Saturday Exhibit Hours:
- Sessions: Start at 8:00 AM, End at 5:45 PM
- AM Break: 10:00 AM – 10:30 AM (In exhibit hall)
- PM Break: 3:45 PM – 4:15 PM (In exhibit hall)
- Sunday Exhibit Hours:
- Sessions: Start at 8:00 AM, End at Noon
- AM Break: 10:00 AM – 10:30 AM (in exhibit hall)
- Conference Closes 1:00 PM